Transcript
If your community is also doing a registry week, then once you've completed the pit count survey and you've reached the end of the survey, you'll notice on HIFIS screen an extra button, conduct assessment.
So this is where we would go to do the second portion, the registry rate portion where we're going to be completing a VI SPADAT with a client.
Now at this stage before you proceed, it's very important that you get the client's consent to proceed in accordance with your registry week guidelines.
Maybe they need to sign a particular document or provide verbal consent.
Whatever your registry week coordinators are instructing you to do, you should do that before you proceed because up till now it's all been anonymous information and now we're actually collecting the client's name and personal information.
So clicking on the conduct assessment button, there are 3 different options.
Now the VI SPIDAT which is what we're going to be completing HIFIS slightly different versions for different client groups.
So if you're doing this with a single adult, you'd select adult.
A family is usually described as including children and a youth would be an unaccompanied.
So a youth without parents, youth who is perhaps a teenager or a young adult.
Click on the appropriate version that you think would work best in this situation or as indicated by your registry week coordinators.
Now we're on a screen that says something like new VI SPAT version 2 intake.
You might get slightly different text if you selected the family or youth version.
Now the first thing that we need to do is figure out what clients this is attached to.
There are already a list of clients who have consented to have their information shared in HIFIS and the person that you're speaking to may be one of them.
So the first thing that you would do would be to search for the client's name.
So for example, you might locate the client.
It'd be a good idea to confirm that they are in fact the same person with the same date of birth because there may may be multiple clients with the same name entered in typhus.
And from here you can actually search for assessments to see whether the client has recently completed a VI SPDAT Which might mean that you don't need to continue with the VI SPADAT right now.
Ask your registry week coordinator for guidance.
If you don't actually find the name of your client here, then we're going to be adding a new client.
And if you accidentally clicked on the add client button, you can click on search for clients to go back.
So we're going to add a client.
Now here we have to enter some basic information that is mandatory to enter clients into HIFIS.
First of all, we need to provide a name, a date of birth.
Now, you can use the date of birth known toggle to change from yes to no and enter the client's approximate age.
You also recently found out their gender, and you recently found out or you can ask again about the client's veteran status, citizenship immigration status, aboriginal status.
Those are the extra questions that you'll need to answer about the client before you actually complete the VI SPADAT.
Now if you found an existing client, then you can skip those questions it won't ask you that's already known about the client.
So starting at the caseworker field, we are now beginning our VI SPADAT.
So it's going to ask us for who is the CAEH worker.
Now depending on how who you are and how your registry week has been set up, you might be able to select your own name in this drop down menu.
Or you might need to select some generic response such as pit volunteer.
Your registry week coordinator will give you guidance on what to select in this field.
Next, you need to indicate the start date and time which has been automatically entered to be right now and you need to enter the pre screen period which has been automatically entered as being a combined pit and Now Consulting Now this is also a survey so in some ways it's similar to the point in time count survey that was just completed.
For each of the questions you'll need to either indicate the participants response or you may need to indicate that they have refused to answer the question.
So each row requires a value.
If the respondent has declined to answer then you can indicate that refused is yes, which will mean that you don't need to put in a value in that field.
Even if the answer is nothing 0 you'll need to enter a 0 value instead of simply leaving it blank.
If you leave blanks then it won't be able to calculate a score and determine the client's level of needs.
So we would go through each of the questions asking the participant as normal, the question and then recording their response.
These are categorized into different thematic areas such as socialization and daily functions, or wellness.
Now you can click specifically on the circle or you can click more generally on the word.
Either of those will actually accept a response.
And again if not responded, we can indicate that the client has refused to answer a number of questions.
Finally, once you've completed we're going to click the save button.
And we should get returned back to our point in time count survey.
Here we can add a new PIC survey scrolling or add a new pit survey paging.
I hope this video was helpful for you.
Thanks for watching.
How to do with registry week part of a PIT count in HIFIS
___MESSAGE___
___MESSAGE___