Transcript

0:01

Every time a point in time count survey is completed it is tied to a location. To modify the locations that can be selected when you're creating a survey, we're going to be logged in as an administrator and use the point count point in time count menu and click on locations. That'll bring you to a screen called directory of services. Now note that an alternate way to get to the same screen is through the front desk menu and then directory of services. What that means is that this list of locations is not unique to your point in time count.

0:38

Depending on how your community has set up their directory of services, you may be using this as a directory where people can go in to see what services are available within the community. Or this might include all the locations that you do referrals from into or it might have a list of your service Ryder. It might include all of the schools within your area. It may also include a number of pharmacies, depending on the different parts of HIFIS that you're already using. But the important part to note here is that any place that you're sending a volunteer to to complete a survey needs to exist on the directory of services.

1:22

One of the place types that's most appropriate for a pit count is this zone area route place type. So, you may likely need to create a number of places here that aren't actual buildings that offer services but maybe an area or part of the city. You might create a number of places called zone 1, zone 2 and zone 3. So to do that again pick count locations and then we are going to click on add place. Let's give this a place name and we need to give it a place type.

2:13

Some of the ones of note to your pick count and registry week are zone area route and magnet event but if this is a specific location that you're sending people to maybe one of the other options such as a park might be appropriate. There are a number of extra fields on this screen that are used as I mentioned for other parts of the software. If this is a place that actually offers services, you can indicate which services those are so that in the future people looking for services can do a search. We probably want to make this an active place, otherwise, our surveyors aren't going to be able to use that. Most of the rest of these fields, we can leave blank if we're simply creating an area that corresponds to a zone or part of the city.

3:10

We might add the names of some people who work there, or if we can provide referrals to or from this location, or add some comments about it. Finally, there is an address section. Optionally, we can provide in some address information in particular if we want to be able to map or plot this location. But the only required field here here is the country of Canada which is already selected. Once we have at least the mandatory fields completed, we can click save.

3:45

We have a green data save notification and we're currently displaying our place called zone A. We can click cancel to go back to the locations list or the pick count locations to go back. And here is our place that has been added. Now we can assign volunteers to go to that survey area.